Using Department

Every item is associated with a department. Departments are used to group items for inventory control purposes. Departments represent the physical storage and production areas within your facility–for example, a cooler, freezer, fillet room, or meat cutting room. They are also used in Shipping Papers to organize and sort sales orders by the item’s department and any combination of route, customer, and item in order to get products pulled from inventory and shipped as quickly as possible.

Within the Department setup control, several options exist to control the features and functionality of the department; each department can be set up to behave differently and have different characteristics. The On Planning Report option controls whether or not the items assigned to this department will be included or excluded on the planning report and which unit of measure to use on the planning report. Items within a department can be excluded from the customer ordering history which is used to quickly enter line items on sales orders.

Each department can be set up to use pick lists, pick tickets, and carton labels in shipping papers. The sort order and style of the pick list is set for each department.

• The Route - Item sort order will list the sales orders for the items assigned to the department by route, then item, followed by the customer order detail if the department is set to itemized yes–and the item Pick List setting is set to yes. This field can be set by item using item quick maintenance.
• The Route - Customer sort order will list the sales orders for the items assigned to the department by route, customer order number, and items on the order.
• The Route - Reverse Stop sort order will list the sales orders by route, then the stops number based on the last stop first – customer order and item detail.
• The Route - Physical Location sort order will list the sales orders by the route then the physical location assigned to the item and the items that have the same physical location.
• The Item - Route sort order will list the sales orders by item, then route, followed by customer and the customer order number.
• The Customer Order sort order will sort the items ordered by customer, by sales order number and then the item detail.

The Pick List can be customized for each department. Various fields and the length of the fields can be controlled in the department settings, Shipping Options and Item Info Templates.The characters per inch can be set for each department so that more information prints per line on the pick list. the smaller the CPI the larger the font size used.on the pick list.

Each department can have a summary pick list with a different sort order. This is very useful if the pick list sort order is based on the customer rather than the item. Summary pick lists will give the total quantity needed by item so that the product can be pulled or produced more efficiently.

Note: If the Share Carton field is set to Y (Y= yes) and select Carton Labels at the Lists/Tickets/Labels field you will receive the following message: "Pick Cartons not available when sharing between departments !!! Space Bar to Continue." The Share Carton field must be set to N in order to select carton labels.

The COOL identity name can be printed on pick lists, if desired. Sub-totals by the item pack ordered can also be calculated along with the item totals.

If cycle counts are being used to reconcile inventory, each department can be set up to be handled differently based on the cycle count classification assigned to the items in the department and the percentage or number of items of A, B, or C type items to include in each cycle count. See Cycle Counting for more information.

The department controls whether or not items in the department (along with the share setting for the item) can be put into the same master shipping carton as items in other departments when cartonizing sales orders. If you set the department and item to allow sharing you could end up with the system cartonizing fresh and frozen items in the same master carton.

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